Events Terms & Conditions

 

Definitions In these Terms and Conditions:


‘Event’ means an Event organised by or for Elect Club or our sister Company RSVP Introductions Limited and scheduled within our calendar of Events or on our website.

 

‘Monthly Service Fee’ means the fee for Service payable monthly by Standing Order, whilst your membership is active. We may vary the amount of this fee from time to time.

 

‘Registration’ means the process of us accepting you into an Events membership and conferring upon you the benefit of lifetime membership, so you may go ‘on hold’ and reactivate whenever you wish.

 

‘Registration Fee’ means the one-off fee payable for Registration.

 

‘Service’ means us providing you with service appropriate to your membership agreement.

 

1. Your contract with us

By entering into an Events Membership Agreement with Elect Club, you are accepting our terms and conditions of membership herein. Please read these terms and conditions of membership carefully.

 

2. Our responsibilities

We undertake to deliver the Service set out in the Membership Agreement with reasonable care and skill. At our sole discretion, we accept into membership only those individuals we believe to be suitable members. We undertake to make reasonable efforts, through interview, signed declarations, proof of identity and proof of address, to ensure that only responsible clients are accepted as members. We do not carry out police or DBS checks.

We will arrange a calendar of Events. We cannot compel members to attend, and we reserve the right to cancel an Event if there is insufficient interest. In the event of our needing to cancel an Event, we expressly exclude any liability for any direct or indirect losses or damages howsoever arising as a result of such cancellation and will not, for example, be responsible for any travel or accommodation costs incurred. In the event of Event cancellation, we will use reasonable endeavours to alert those who have booked to attend.

 

We make no representations or guarantees about: the proximity of Events to you; every Event having an even balance of genders; occupations, ages or any other characteristics of attendees.

Our Events generally take place discreetly

 

3. Your responsibilities

The care taken on our part to interview potential members in no way absolves you of the personal responsibility for your own safety or security during Events, meetings or relationships formed with other members. You understand and accept that Elect Club cannot be held responsible for what happens beyond organising an Event.

 

You agree to conduct yourself appropriately at Events and not to engage in behaviour likely to cause distress or offence to other members or agents or employees of Elect Club or to cause harm to the reputation of Elect Club.

 

If provided with another member’s contact details:

• You will keep them safe and confidential and not disclose them to third parties,

• You will not contact members either against their wishes, excessively or with undue harassment.

• You will destroy such contact details as soon as they are no longer needed by you.

 

You understand that by booking Events, you agree to the terms and conditions attached to the Events that you book. You will incur cancellation fees if you book an Event and subsequently cancel beforehand or fail to attend on the day. If you persistently cancel events or fail to attend, we reserve the right to review your membership.

 

If you wish to be insured for activity Events that you attend, you must arrange your own personal accident cover.

 

You understand that Elect Club or our sister Company RSVP Introductions Limited, may from time to time arrange Events which are open to non-members. You undertake to keep in mind that non-members attending may not have been interviewed or identity-checked by us or RSVP Introductions Limited and adapt your behaviour accordingly.

 

4. Fees

Membership is granted for life, subject to your payment of:

• A Registration Fee. You may pause your membership at any time and later reactivate it.

• A Monthly Service Fee payable by Standing Order. This method of payment is fully within your control at all times. The Monthly Service Fee is payable on the same date each month. If, for whatever reason, payment is not received in any month, your membership will be suspended until payments resume. We reserve the right to charge additional fees for Reactivation after any extended period on hold beyond one year; Payment of the Monthly Service Fee by a means other than standing order;  Event booking fees; Cancelling Event bookings

 

5. Refund Policy

We will not be liable to refund any Registration Fee or Monthly Service Fee unless we are required to do so by law. For the avoidance of any doubt, in the event of a termination of this contract no refund will be applicable unless we have breached these terms and conditions or your consumer rights.

 

6. Right to cancel

Your contract with us commences on the date that we receive your first payment. The Consumer Contracts Regulations (Information, Cancellation and Additional Charges) 2013 apply and you have the legal right to cancel this contract for any reason within 14 days of the date that your contract commences, (the Cancellation Period). You have the right to cancel this contract within 14 days without giving any reason. The Cancellation Period will expire after 14 days from the date that your contact commenced.

 

To exercise the right to cancel, you must inform us of your decision to cancel this contract by a clear written statement, e.g. using post or email: write to Elect Club Membership, c/o 8 Arrow Court, Alcester, Warwickshire, B49 6PU, 0800 644 4120 or email: This email address is being protected from spambots. You need JavaScript enabled to view it. To meet the cancellation deadline, it is sufficient for you to send your communication concerning your exercise of the right to cancel before the cancellation period has expired.

 

7. Effects of Cancellation

Within the Cancellation Period if you cancel this contract, we will reimburse you all payments received from you. We will make the reimbursement without undue delay, and not later than 14 days after the day on which we are informed about your decision to cancel this contract. We will make the reimbursement using the same means of payment as you used for the initial transaction, unless you have expressly agreed otherwise; in any event, you will not incur any fees as a result of the reimbursement. If you require us to begin services within the Cancellation Period, we require you to make an express request to do so. In such cases, your right to cancel continues until either the end of the Cancellation Period, or the completion of the services, whichever is earlier. If you cancel during the cancellation period, we may charge you for any services provided up until the point when we receive your cancellation notice and will provide a

partial and proportional refund accordingly or no refund where you have paid your Registration fee and your Registration has been completed. Registration is normally completed within 1-3 days.

 

8. If there is a problem with the services

If you have any questions or complaints about our services, please contact us. You can do so by calling us on 0800 644 4120, Monday to Friday 9am to 5pm, or writing to us at: Membership, Elect Club Limited, c/o 8 Arrow Court, Alcester, Warwickshire, B49 6PU or contacting us via email: This email address is being protected from spambots. You need JavaScript enabled to view it.. We are under a legal duty to supply services that are in conformity with this contract and in accordance with the Consumer Rights Act 2015 (the Act).

 

9. Putting your membership ‘on hold’

In the event that you want a break for any reason, you may put your membership ‘on hold’. You may reactivate whenever you wish, on resuming payment of the Monthly Service Fee prevailing at the time of your reactivation. This may be higher than the Monthly Service Fee you were paying when your membership was last active.

When you put your membership ‘on hold’, you must cancel the Standing Order instruction with your bank or they will continue to pay it. Standing order payments made by your bank and received by us after your request to go ‘on hold’ will be retained as a credit on your account for use when you reactivate.

 

10. Termination of membership

Either party may terminate your membership by giving notice in writing.

We may terminate your membership if:

1. It transpires that you have knowingly provided inaccurate or false information.

2. You behave in a way which could reasonably be regarded as inappropriate or offensive or

likely to cause harm to Elect Club or its members, agents or employees or Elect Club’s reputation.

3. In our sole opinion, you are in serious or persistent breach of these terms and conditions.

Termination of membership under this clause does not entitle you to a refund of any fees you have paid. Both we and you agree that neither party shall make, publish, transmit or communicate to any person or entity or internet site or other forum any disparaging or derogatory remarks, comments or statements about Elect Club, our members, our agents or employees or you, which would reasonably be expected to lead to unwanted or unfavourable publicity or reputational damage.

 

10. Non-competition

You undertake not to become involved in the management or operation of a similar organisation to Elect Club or RSVP Introductions Limited, organising events or arranging introductions. You undertake not to entice away our members to join a competing organisation.

You understand that considerable intellectual property is contained within Events Calendars and that such documents if not in the public domain, are provided personally to you and are not to be provided or disclosed by you to similar or competing organisations. You also undertake not to invite more than four members to an event organised by you and/or others without the

express permission of Elect Club or to an event which clashes with an Elect Club Event. Guests may not attend more than three events in a 12 month period.

 

11. Data Protection

Elect Club complies fully with all relevant data protection legislation. We will use personal data you have disclosed to us, and sensitive personal data, to provide the Service, including deciding whether to accept you as a member, taking Events bookings, collecting payments, organising and marketing Events.

We will disclose your name, email and phone number to Event hosts. But, in the normal course of membership, we undertake not to disclose any other personal data to third parties without your consent, unless required to do so by law. Please refer to our Privacy policy displayed on our website for further information.

 

13. Membership Agreement and Terms & Conditions

As this is a lifetime membership, we may revise and amend these terms and conditions from time to time to reflect changes in market conditions affecting our business, changes in technology or payment methods, changes in relevant laws and regulatory requirements. By using or continuing to use the Service, you will be subject to the terms and conditions in force at the time. We will provide up-to-date terms and conditions whenever you reactivate your service, or you can access them at any time on our website. If any term or provision in the Membership Agreement or these terms and conditions shall in whole or in part be held to any extent to be illegal or unenforceable, such term or provision or part thereof shall to that extent be deemed not to form part of the Membership Agreement or these terms and conditions and the enforceability of the remainder of the Membership Agreement or these terms and conditions shall not be affected thereby. The Membership Agreement and these terms and conditions shall be governed by and construed in accordance with English law. Your membership is personal to you and may not be transferred. We may transfer our rights and obligations

under these terms and conditions.

 

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